招聘职位：Office Associate

工作地点：中国北京

合同时长：11个月（有延期可能）

合同类型：PSA (Personal Services Agreement)

申请截止日期：2020年3月13日

申请方式：https://jobs.fao.org/careersection/fao_external/jobdetail.ftl?job=2000618&tz=GMT%2B01%3A00&tzname 

基本要求：

持有商务管理，公共管理，项目管理或传播学本科学位；

五年以上办公室行政管理经验;

中英文良好，可作为工作语言；

熟练掌握Word、Excel、Power Point等办公软件；

中国国籍。

招聘详情：

Organizational Setting

The main aim of the FAO country offices, which are headed by an FAO Representative, is to assist governments to develop policies, programmes and projects to achieve food security and to reduce hunger and malnutrition, to help develop the agricultural, fisheries and forestry sectors, and to use their environmental and natural resources in a sustainable manner.

Reporting Lines

The Office Associate reports to the FAO representative Work is performed autonomously, showing a high degree of initiative and independent judgment. Supervision received is focused on facilitating service delivery. The incumbent effectively organizes and supervises other office support staff and provides relevant guidance and training.

Technical Focus

The Office Associate leads and coordinates the office- and management support functions of the Office. He/she ensures the smooth flow of office work and information by setting priorities and organizing the day-to-day work. The job role requires in-depth knowledge and interpretation of office policies, procedures and practices. The incumbent provides procedural guidance to managers and staff in Office.

Tasks and responsibilities

Analyze, manage and monitor a large and diversified volume of complex correspondence and documentation, often of confidential and sensitive nature; ensure appropriate routing, reply, prioritization, accuracy, consistency, informal translation and timeliness; bring complex, sensitive or priority issues to the supervisor's attention;

Provide information and guidance to staff at all levels within the organizational unit; ensure understanding of intent and deadlines;

Arrange appointments and duty travels, maintain supervisor's calendar and receive visitors;

Organize high-level meetings, finalize agendas and invitations, ensure the production and distribution of documentation, take notes and prepare minutes, and follow up on required actions;

Organize and coordinate the work performed by other office support staff; coordinate activities across the division, including divisional issues, deadlines and other requests;

Establish internal procedures and tracking systems for correspondence and documents; verify that work is done in accordance with corporate standards; monitor work progress;

Respond to written inquiries and draft responses to non-routine questions; coordinate responses to sensitive enquiries on behalf of the supervisor;

Follow up on the preparation of reports, correspondence, briefing notes and other documents; review documents and make changes to their format or style in accordance with standard practices; conduct research and prepare briefing materials for the supervisor; provide informal translations into another official language;

Evaluate ongoing support requirements of the office, adapt service provision to meet changing needs and solve operational problems as required;

Ensure the initiation of a variety of transactions in the organization's computerized administrative systems;

Perform any other duties as may be assigned within area of work or competence.

CANDIDATES WILL BE ASSESSED AGAINST THE FOLLOWING

Minimum Requirements

University degree in a field related to business or public administration or programme management and communication

Five years of relevant experience in office administration and in support of the head of the office

Working knowledge of English and Chinese

Proficiency in current office software applications (MS Word, Excel, Power Point, etc.)

Chinese Nationality

FAO Core Competencies

Results Focus

Teamwork

Communication

Building Effective Relationships

Knowledge Sharing and Continuous Improvement

Selection Criteria

Extent and relevance of experience in the field of office management and administration;

Extent of knowledge of UN or standard operational rules and procedures and project/programme administrative management procedures;

Extent of knowledge of FAO's corporate systems and database, or knowledge of other accounting or financial modules or applications relevant to accounting procedures or project budget management would be considered an asset;

Demonstrated analytical and judgment skills and ability to apply rules and regulations in the subject field.;

Effective communication skill , good organizational and planning skill;

Work experience in UN system or diplomatic missions is desirable. Relevance of experience in support of the head of the office is an asset.

Please note that all candidates should adhere to FAO Values of Commitment to FAO, Respect for All and Integrity and Transparency.

ADDITIONAL INFORMATION

 FAO does not charge a fee at any stage of the recruitment process (application, interview meeting, processing).

Incomplete applications will not be considered. If you need help, or have queries, please contact: Careers@fao.org

Applications received after the closing date will not be accepted.

Only language proficiency certificates from UN accredited external providers and/or FAO language official examinations (LPE, ILE, LRT) will be accepted as proof of the level of knowledge of languages indicated in the online applications.

For other issues, visit the FAO employment website: http://www.fao.org/employment/home/en/

HOW TO APPLY

 To apply, visit the recruitment website at Jobs at FAO and complete your online profile. Only applications received through the recruitment portal will be considered. Candidates are requested to attach a letter of motivation to the online profile. If you need help, or have queries, please contact: Careers@fao.org

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